₹500 per gate / month
For small offices starting with digital visitor check-in.
- Visitor check-in form
- Digital visitor pass
- Email host approval
- Employee and visitor records
- Basic settings and dashboard
GateGuard by NexoraApps
GateGuard Visitor Management System
Built by NexoraApps for workplace reception. GateGuard connects QR check-in, host approvals, notifications, and digital visitor passes so your team knows what happens next.
Inside the real product
See GateGuard by NexoraApps in action
Watch how GateGuard brings visitor registration, host decisions, and the front desk into the same process.
Guided demo
See GateGuard in under a minute
From a visitor's arrival to a record your reception team can use.
The problem at the front desk
What Is a Visitor Management System? A Better Answer to “Who Is Here?”
A name in a book tells you someone arrived. It does not tell the next guard whether the host approved them, where they went, or whether they left.
A visitor management system connects those answers. GateGuard gives each visit a purpose, host, status, and departure record, replacing a shared paper register with a searchable digital visitor register.
- A clear owner for every meeting request
- A visible distinction between waiting and approved
- A visit history that includes recorded checkout
Visitor management system workflow
How Does a Visitor Management System Work?
Imagine a supplier arriving to meet your purchase manager. GateGuard carries the same details through registration, the host decision, pass verification, and checkout.
- 1Scan the workplace QRThe supplier opens the visitor form in a browser.
- 2Register the visitThey enter the requested details, purpose, and host. Staff verify any required proof.
- 3GateGuard requests a decisionThe selected host receives the visitor details and can approve, reject, or ask them to wait.
- 4GateGuard updates receptionThe pass, live status, arrival, and checkout remain connected to one searchable record.
Key visitor management system featuresExplore all visitor management system features
The Essential Features of a Visitor Management System
Start with the controls your desk actually needs. GateGuard's visitor management software combines configurable registration, host decisions, and a shared reception view; the detailed guide explains the options.
Digital registrationGateGuard captures the required visitor, purpose, and host details from a phone or reception device.
Access decisionsGateGuard supports host approval, rejection, waiting, and configurable automatic approval.
Live visitor statusGateGuard shows reception who is expected, waiting, approved, inside, or checked out.
Visitor management system benefits
Benefits of a Visitor Management System in Daily Operations
Less copying during arrivals. Fewer approval details lost between shifts. A clearer list to review before the desk closes.
Less manual entryQR registration puts visitor details directly into GateGuard, so reception does not copy handwriting into another record later.
Controlled accessHost approval gives the responsible employee the decision while GateGuard immediately returns the outcome to reception.
Clearer shift handoversThe next guard can review active visits and pending decisions in GateGuard instead of rebuilding the queue from verbal updates.
Start with one entrance and one responsible host. Test an approved visit, a rejected request, and a forgotten checkout before rolling the process out to the whole workplace.
Live workplace flow
A waiting guest should not disappear between shifts
GateGuard makes visit statuses visible, including exceptions that need a person to act.
InvitedArrivedApprovedOverstay AlertChecked Out
Visitor management system industries
Industries That Use a Visitor Management System
OfficesA client arrives while the employee is in a call. GateGuard keeps the host request and waiting status visible to reception.
FactoriesA maintenance contractor needs a department contact, not just a signature. GateGuard connects the host, purpose, pass, and departure.
HospitalsA vendor comes to meet administration. GateGuard records that workplace visit; it is not a patient-record or clinical system.
SchoolsA scheduled guest comes to meet a staff member. GateGuard records the visit and decision alongside the school's own safeguarding checks.
Pricing
Visitor Management System Pricing That Fits Your Workflow
Choose a plan and start with a 7-day trial. New teams can create a workspace first.
Monthly billingAnnual billing saves 20%
₹1,000 per gate / month
For growing teams that need approvals, analytics, and automation.
- Everything in Starter
- SMS notifications
- Early access passes
- Fixed employee role features
- Employee calendar and status updates
₹1,899 per gate / month
For teams needing advanced employee roles and workspace controls.
- Everything in Business
- Employee Roles page
- Other custom role
- Advanced workspace controls
FAQ
Visitor management system FAQs
Short answers for buyers comparing visitor management tools.
What is a visitor management system?
A visitor management system records who arrives, why they are visiting, who they are meeting, and when the visit ends. GateGuard connects that record to host decisions, notifications, and a digital visitor pass.
What is GateGuard, and who makes it?
GateGuard is a web-based visitor management system built by NexoraApps. It is designed for reception, security, and facility teams at offices, factories, warehouses, and other workplaces.
How does QR visitor check-in work?
A guest scans the workplace QR code and opens GateGuard's visitor form in a phone browser. They submit the required details and select a host when needed. No visitor app installation is required.
How do hosts approve visitors?
When host approval is enabled, GateGuard sends the request to the selected employee. The host can approve, reject, or ask the visitor to wait. Reception checks the resulting status before following the workplace's entry procedure.
How does GateGuard track who is inside and who has left?
GateGuard uses recorded visit statuses and checkout to show active and completed visits. Checkout closes the visit record. Staff must confirm movements and follow up on forgotten departures; an open record is not proof of a person's physical location.
Can GateGuard be used in offices and factories?
Yes. Office teams can connect guests to employees, while factory teams can organize vendors, contractors, department hosts, and delivery records. GateGuard supports visitor administration; it does not replace physical security or site-safety procedures.
Why GateGuard
Why Choose GateGuard Visitor Management System?
GateGuard keeps visitor registration, employee decisions, and reception in one company workspace. Configure the questions and approval rules your entrance actually needs.
About GateGuard and NexoraApps
GateGuard is a web-based visitor management system built by NexoraApps for offices, factories, and warehouses. It connects visitor, vendor, and contractor registration with host approvals, notifications, digital visitor passes, and checkout records.
NexoraApps built GateGuard to keep arrivals, host decisions, and departures connected instead of scattered across paper registers, calls, and separate notes.
GateGuard helps facility managers review pending approvals, recorded on-site visits, checkout, and visitor history in one company workspace. Reception and security still verify people, record movements, and handle exceptions. Use the facility manager visitor checklist to review your process.
A dedicated QR link and separated records for each company workspace Configurable photo, ID, purpose, host, and approval requirements Early-access passes for planned guests and live reception mode for arrivals One record that follows the visitor from registration through checkout
See how GateGuard features work together Workspace controls
Host approvalOn
Visitor photoOn
ID proofOn
SMS notificationsOff
Employee early accessOn
Get Started with GateGuard Visitor Management System
Test a real visit before you decide: create your workspace, register a guest, review the host decision, and complete checkout with your reception team.